Your coaching business relies on trust. But what happens when that trust is broken by a cyber incident? Whether you serve clients online, collect payments, or store sensitive notes, your systems are a target. Below are 7 common cybersecurity gaps we’ve seen in coaching and consulting businesses that could put everything you’ve built at risk.

1. Weak Passwords and No Multi-Factor Authentication (MFA)

Most breaches start with stolen or guessed passwords. If you’re logging into email, scheduling platforms, or client portals without MFA, you’re one click away from disaster.

Fix It: Use a password manager and enable MFA on all business-critical accounts.

2. No Regular Backups of Client Data
If your website, booking system, or client files disappear tomorrow, do you have a backup? Many coaches rely on cloud tools but don’t verify that backups are working.

Fix It: Implement an automated, off-site backup plan and test recovery monthly.

3. Using Public Wi-Fi Without Protection
Working from a café or hotel? Hackers love unencrypted traffic. Without a secure connection, your login credentials can be intercepted easily.

Fix It: Use a business-grade VPN whenever working outside your secure office or home.

4. Phishing Emails That Look Legit
A fake Zoom invite or DocuSign request could trick you or your assistant into clicking a malicious link, opening the door to ransomware or data theft.

Fix It: Train your team (even part-time VAs) on how to spot phishing, and use email security tools to block threats.

5. No Incident Response Plan
If something goes wrong, do you know who to call? What to shut down? How to notify clients? Most solo coaches or boutique teams don’t have a response plan until it’s too late.

Fix It: Have a basic incident checklist ready (who to contact, how to contain threats, etc.) and review it quarterly.

6. Outdated Software and Plugins
Whether it’s your website (WordPress), your scheduling app, or your CRM, outdated systems can contain known vulnerabilities that hackers exploit.

Fix It: Set updates to install automatically or schedule monthly checks for all business apps and plugins.

7. No Cyber Insurance or IT Support Partner
Many coaches don’t realize they’re personally liable if client data is exposed, or that insurance might deny claims if proper protections weren’t in place.

Fix It: Consider cyber insurance and partner with an IT provider who understands coaching/consulting businesses.

Don’t Wait Until It’s Too Late
Your coaching business is built on trust, relationships, and results, but one cyber incident can undo it all.

Take the first step toward protecting your business today.
Fill out the form below to get a free cybersecurity checkup tailored for coaches and consultants. We’ll help you identify hidden risks and give you clear steps to secure your business — no tech jargon, no pressure.