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To monitor or not to monitor employees while online is something as old as the internet itself. So if you are considering monitoring employees, here are some tips that can make your efforts more successful.
Your employees are at the heart of your business, and trusting them is important to the smooth function of your business. But there may be a few reasons you might monitor their online activities.
After monitoring employee computer and internet usage. Business owners soon discover that their employees may be not focused or are taking part in activities that are either not business-focused functions or that are not in a business’s best interest. There are effective online recruitment platforms that can help employers recruit easily.
After reading a few of the obvious reasons why, you might want to consider monitoring employees when using computers or online activities. There are certainly a few reasons why you might not want to monitor them.
If your company decides to monitor employee’s tech usage and online activities, consider a few tips to follow.
Set guidelines for the acceptable use of email, web browsing, social media, or software downloads. Also, be sure to include who the monitoring will take place and how you intend to secure the data or if it will be destroyed after reviewing it.
It’s important to inform your employees of the method and the scope of the monitoring and the policies. So, they have been informed of the process and why you are implementing the monitoring in the first place. Just because you decided to monitor your employee’s computer usage. There is no need to plant the seeds of distrust, keeping secret of your monitoring efforts. Not to mention you might open your business to legal issues.
Once you decided to monitor your employees’ computers and online activities. Be sure to tell them why. If there has been an upswing in the number of viruses, malware attacks from illegal software or just to help deter the staff from wasting time. By telling employees the risks the business faces of unlicensed software, or misuse of digital assets. Be sure to tell them you are NOT spying on their personal lives, but merely trying to ensure that they are working in an efficient, safe and legally compliant working environment. They will be sure to better understand why you need to have these policies.
This should go without saying that all employees should be given these policies to read and sign off that they understand the policies.
When you tell your employees, explain why you’re doing it and the risks your business faces from the misuse of digital assets. Reassure them you’re not doing it to spy on their personal life, but to create a compliant and law-abiding workplace. Because their activities will now be less private, encourage your staff to keep their personal communication with their smartphones. Also, provide a copy of your written policy to employees to read and sign.
You don’t need to know every activity an employee does, review apps, and utilize software that can alert you two problems. That way you can deal with issues and go about your day.
Monitoring your employees for security, compliance, and productivity does not have to be a difficult task. If you want to learn more about security, or any other IT issue that might help your business. Please get in touch with us at 570-215-8888.
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